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Project Coordinator
General Job Description
The Project Coordinator is responsible for coordination of day-to-day activities of active Construction projects in consultation with the Project Manager, including coordinating meetings, organizing and maintaining project documentation, and creating and maintaining reports as needed to carry projects to successful completion from beginning to end.
Duties & Responsibilities
Coordinate, organize, and distribute information and documents (including subcontracts, submittals for projects, change orders, status reports, RFIs and punch lists), and manage communication between architects, construction managers, property managers, engineers, internal team and subcontractors with accuracy.
Coordinate project start up and project close following company checklist.
Attend all construction meetings weekly or bi-weekly for projects, and update and distribute construction-meeting minutes.
Attend project manager / project coordinator meetings and review and report on accounts receivable and committed costs.
Create and manage the submittal and RFI logs for related specifications and issues for each project.
Review and process all subcontractor contracts and invoices for accuracy and submit to Accounting for payment.
Prepare and distribute owner monthly payment applications for all active projects and follow up on accounts receivables with owners for any past due payments.
Distribute project plan revisions or addendums to subcontractors and internal team members and request updated changes in price or scope for the project.
Input all subcontractor and owner change orders into Sage 100 Contractor/Master Builder and distribute accordingly. Create and maintain Change Order log for each project.
Attend punch walks for all projects, type up punch item list, distribute to subcontractors with deadline to complete outstanding items.
Upload and manage progress photos of projects.
Ensure all close out documentation is received from subcontractors, and distribute close out binders to architect, construction manager, and client as requested.
Skills & Experience
2-5 years’ experience in a commercial general contractor project coordinator role.
Demonstrated ability to coordinate, organize, schedule and prioritize tasks.
Ability to handle multiple priorities, duties, projects and responsibilities at once.
Strong oral and written communication skills, and ability to communicate effectively with diverse project personnel.
Strong general computers skills, demonstrated ability with MS Excel, Word, Adobe and Sage 100 Contractor/Master Builder, and ability to quickly learn and master new trade-related computer applications such as Plan Grid, Procore, and Newforma.
Construction Internship
The Construction Internship at S. Watts Group provides relevant field experience for junior or senior level construction management/science students. Our internship program provides a realistic view of what it’s like to work in a general contractor environment through meaningful, hands-on experiences. Our interns assume a wide variety of responsibilities during their time with S. Watts Group.
Duties & Responsibilities
Support the project management team with subcontractor and supplier coordination, material tracking, file management, document control (submittals, RFIs and change orders) and progress reporting.
Work with field supervision to assist with project layout, construction drawing and trade coordination, verification of field conditions and quality control.
Skills & Experience
To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience:
Students must be enrolled in a college or university pursuing a Bachelors of Science in Construction Management/Science.
Proficient PC skills including a proficiency in various software used such as Excel, Plan Grid, and Sage.
Familiarity or an internship with construction industry practices preferred.
Must be able to understand and communicate effectively with job site supervisors and fellow employees.
Work Environment
The work environment characteristics described below are representative of those that a Construction Intern encounters while performing the essential functions of this job.
Work can be performed in both indoor and outdoors in all weather conditions.
Employee regularly works near heavy equipment and moving machinery.